Mount Sunapee Catering Policies

Terms & Conditions for Booking Facilities

Mount Sunapee Resort agrees to furnish building rental space and food & beverage services subject to the following terms and conditions. A rental contract, which must be signed and dated to confirm your booking, will detail the specific services and pricing provided for your function.

Contract: A signed and dated Sales & Events Facility Agreement along with a non-refundable deposit of equal to fifty percent (50%) of the total estimated rental fees is required to confirm your reservation. Fifty percent ( 50%) of estimated total event charges are due thirty (30) days prior to event and non-refundable. By signing the Sales & Events Facility Agreement and/or the Culinary Contract, the renting party acknowledges that they have read, understood, and agreed to all of these stated policies, conditions, and terms.
Facility Fees / Extra Hours: Minimum facility rental fees will be assessed per event. Facility fees are based on daily lodge use, room rentals, or property use. The facility fees are in addition to other contracted services or catering orders. Building rental fees are based on five-hour blocks. One-fifth of the building rental fee will be assessed per hour for additional time.
Set-up & Clean-up: Weddings, proms, and events requiring decoration will be allotted time for set-up on the day of the event from 10:30 AM until one (1) hour before the start time of the event, and one (1) hour for clean-up on the following day to be completed by 10:30 AM. Additional time for setup and clean up is available for an additional fee. Special exceptions may be requested and granted on a per event basis.
Decorations: The client is responsible for decorating the facilities for their event including all supplies and equipment. In order to protect the beauty of our lodges, a list of decorating guidelines has been developed. If you plan to decorate for your function, please obtain a copy of these guidelines from the Sales & Events Manager.
Additional Fees: Audio/Visual equipment is available for an additional rental charge based on per day usage. Use of our tables and chairs is included in the facility rental, special requests items including but not limited to: table skirting, chairs with slip-covers, and dance floors are available at an additional charge. There is a set-up fee for outdoor events on a per event basis.
Cancellation: The renting party may cancel the Sales & Events Facility Agreement and/or Culinary Contract with writtten notice via registered letter and payment of applicable cancellation fees. It is further provided that there shall be no right of termination for the sole purpose of holding the same or like event at another facility. In addition, if the renting party or individual refuses to pay all required deposits and/or prepayments, Mount Sunapee Resort reserves the right to cancel the contract at any time prior to the event date(s).
Liability: Mount Sunapee Resort assumes no responsibility for loss or damage to materials and/or equipment left in the lodge or on the premises. The client assumes full responsibility for any and all damages to Mount Sunapee Resort's property including buildings and grounds, incurred by their guests, invitees, or other persons attending the function and will be charged accordingly. Mount Sunapee may request a refundable damage deposit for certain types of events.

Start planning your event today by calling 603-763-3500, filling out our
Online Function Request Form or by emailing
Mount Sunapee directly at sales@mtsunapee.com.